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About Alison White Wedding Flowers - Quoting arrangements

It is very important to me that you get exactly what you want and what you are expecting from your Wedding Day flowers and that you are comfortable with what we agree throughout the process. This sheet is aimed at helping you understand my work process and making sure we understand each other so that your flowers are as fabulous as possible and don’t disappoint. At no point in the quoting process are you obligated to engage me for your wedding flowers and until we are fully agreed on the flowers to be provided and the final fee to be charged this quoting service will be free.

  1. Hopefully we will already have had a short chat about the overall brief for your flowers, if not this can be done by telephone or email. The information needed will include:

  • Your names and contact details

  • Date of wedding

  • Venues

  • Number of guests

  • Number and size of arrangements and bouquets required

  • Colour schemes

  • Your initial ideas

  • Date for next meeting


With the above information I will prepare some plans and ideas for our meeting. I will have considered your venue and collected some ideas on flower choices, colours and styles and considered design plans for the wedding flowers together with a rough budget of cost. If you have any of your own ideas for your flowers it would be very helpful if you collect some pictures together before our meeting of what you are considering; the internet and of course Pinterest is immensely helpful for this as you may already know.


When we meet I will discuss with you my initial ideas for your flowers and what would be suitable choices to fit with your chosen colour schemes, style, dress and venue and of course the time of year of your wedding. We will discuss the budget for the flowers and make decisions on flower choices and arrangements accordingly. By the end of the meeting we will have a clear note of exactly what you would like for your wedding flowers right down to the number of buttonholes.


After our meeting I will prepare a trial flower arrangement for you to see and approve and a final quote based on the choices we have agreed upon. We can then discuss the quote further if necessary and only when you are fully content will we proceed. At this point a non-refundable holding deposit of £50-£100 is payable, this will hold the date of your wedding until the next payment date.


On acceptance of the quote I will also provide you with a short contract for services which we will both sign. This will include a request for a £200 breakage deposit to cover any vases and stands used in your arrangements. This deposit is payable when you pay for the flowers and will be returned to you as soon as all vases and stands have been returned to or collected by me.


The fee is payable as follows:

  • 20% payable 6 weeks prior to your wedding date. This is to cover design and planning costs and sundry items I will already be sourcing for the flower arrangements for your wedding.

  • Final 80% payable 10 days prior to the wedding date. This is to cover the bulk of the flower purchases which will be made several days in advance of your big day, plus the breakage deposit of £200 if applicable and less the deposit paid initially on booking.

  • On the wedding day (or the day before if easier), I will invite you (or a family member/friend) to view the flowers prior to the wedding to check that you are happy with everything. This is most easily done at the venue on the morning of the event however it can be arranged for the evening before if you prefer. (I usually send photos to brides of the flowers as they are being prepared since most people are way to busy the day before their wedding.)

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Throughout the process please feel free to keep in touch as much as you like. I will be happy to make any changes as required. I will of course contact you on the relevant payment dates and will additionally contact you at least 14 days before your wedding date to check that all the details remain unchanged.

In progress